Auto-Book Wedding Business Digital Quote, Booking, Planning, & Payments
Automatically Book new Wedding Clients with Auto-Book! Digitizing your Wedding Businesses workflow will save TIME, MONEY and INCREASE bookings. It will also keep your customers happy and more likely to leave a positive review because the process was so easy for them. Save your time to focus on providing clients with your skills and do what you do best. Online tools to simplify your booking, planning and scheduling process: Instant Quote Tool, Online Booking Form, Online Planning Tools, and Online Payment Options. All the tools can be embedded into your current web site.
Quote Tool
Potential customers use this tool to help them see, compare and choose the packages and options that they want. This also helps to alleviate meeting time, eliminate price shoppers that won't book your services, and streamline your business to free up time. The quote tool still creates the ability to collect a potential customers information when they submit the form so you can follow up. By simply stating that discounts may apply or by offering a bundle discount, potential customers will still want to submit the form even if your prices aren't in their budget range.
QUOTE FORM SUBMISSION SAMPLE
form[date] = Open Air Booth (Service(s) / Package(s) they Choose)
total2 = 545
Name = Jim Bob
Email Address = jim.bob@gmail.com
Phone Number = 555-555-5555
Mailing Address = 555 5th Street, Bob Lane
Event = Birthday party
Event Location = This Event Center
Comments = Checking availability
Event Date = 00/00/0000
Find Us = Online search
I Want To = Get a Quote
Following up is easy. Reach out to the client via email or phone, whatever their preference is, and close the sale. ALWAYS email them more information about your business, the booking process, deposit amount, and the link to the booking form. You can even create email templates to send to your customers for a faster response time.
FOLLOW UP EXAMPLE
Hi Name,
Congrats on your upcoming Wedding! We do have your date available at this time.
For the services you are looking at; DJ Package 3 - 5 Hours of Dance Music, 2 Hours Dinner/Cocktail Music as well as travel fee, your total would be $_________
We have been in business since ______ and have some of the VERY BEST reviews in the business! Add more details they may not know...
---------------- Our Booking and Planning Process: 1. We (you and I) discuss needs, pricing, etc. It's $_______ down to reserve your date. The rest is due two weeks before your event.
2. We complete an agreement, which is really easy and digital (Booking is fast and easy: click here).I send you a link to our online planner which will help plan your event and will give us a great guide to follow. The planner covers almost everything we need to know.
3. When you have all your info and decisions made, you can complete the planner. The Planner is here: click here if you want to check it out.
4. After you complete the planner, I assign the best service professionals on our staff for you based on your planner and availability. We do not have any "rookies" and all our service professionals are fully trained and experienced. You and I work out any questions, concerns or issues you have along the way during planning. Your service provider will call you the week of your event to run through the planner with you and anything else that needs to be discussed so you get a chance to talk to them ahead of time.
----------------
Please let me know if you have any other questions at this time. All consultations are FREE.
Deposit is just $_______. Booking is fast and easy: click here
Thank You!
Your Name
Company
The form can be completely customized to suit your needs and service(s).
Booking Tool
Potential customers use this tool to complete the booking process. All of the terms and conditions of your agreement are included in the booking form so clients can review them. They click a box to agree to the terms and type their name in lieu of signing a printed agreement. You receive the booking form via email and you can send them a copy as well. To make it even more official, you can copy and paste the submitted form into a word template and send them a PDF version. email booking form as is | formatted agreement
After completing the booking form, clients are redirected to a thank you page where they can complete their deposit or payment in full.
The form can be completely customized to suit your needs and service(s).
After completion of the booking form, simply reply with more information and confirmation.
BOOKING REPLY EXAMPLE
Hi Name!
We are excited to be a part of your big day! :D
I received the deposit and your signature. We are all set for now and your date (00-00-00) is reserved! I attached a copy of the agreement for your records. $______ remains for the services you have chosen. Payment in full is due 2 weeks before we provide services for your event.
I also wanted to remind you about our event planner on our web site that helps us coordinate and cover all the things you want done the day of your event... You can use it now as a planning guide (we prefer that you don't fill it out yet) and then three or four weeks before the Wedding, fill it out (I will email you a reminder). After you complete it, it gets emailed directly to me and I will send you a copy of it as well. Then you and I can discuss any further questions or concerns you may have. I will call you a couple weeks before the Wedding to double check and run through everything.
Questions or concerns, just e-mail me or call anytime!
No Drop Rule: We have a "NO DROP" policy for ALL of our equipment. If it is dripping or raining at any level it can wreck nearly any piece of our equipment… we must shut down immediately no matter what!
Thank You!
Your Name
Company
Online Planning Tool
This tool allows you to collect all the information you need to provide services to your new customer. They complete all the questions and submit the form. Just like the quote tool and booking form, it gets submitted to you via email. You may send the customer a copy and follow up with any questions you have. This tool can eliminate nearly all unnecessary communication with your customer, and even completely eliminate the need for any meetings or consultations. see samples: emailed planner as is | formatted planner
The form can be completely customized to suit your needs and service(s).
Payment Tool
Just send the link to the payment page on your web site and follow up to let the client know that you have received their payment. Simply send them the payment link and the amount remaining. If they haven't completed the planner, you can include the link to your online planner as well.
The page can be completely customized to match the payment options you want to offer.
PAYMENT REMINDER EXAMPLE
Hi Name!
Hope everything is going well! :)
I'm sure you are busy, but I just want to make sure I remind you about our online event planner and final payment. You have a remaining balance of $_______ for the services you have requested.
-------- PAYMENTS ------
Final payment is due 2 weeks before we provide services for your event. We prefer a check IF POSSIBLE. Please send payment to:
Company Name
Address
City, State Zip
OR you may pay via credit card or paypal: click here
-------- PLANNER ------
Please complete the planner when you have the details figured out and you have a few free minutes. I will send a confirmation when I receive it. The Planner is here: click here
QUOTE FORM SUBMISSION SAMPLE
Services
Web Design
